Full-service, highly customizable HR payroll software in Kenya

Engsoft HR payroll is flexible, and accurate payroll software and runs your payroll the way you want it best. Engsoft payroll is simply the best payroll software in Kenya. Effective HR and payroll software in place. Engsoft payroll software is one of the top HR and payroll software options available in Kenya. Payroll management and cloud-based payroll.

Looking for the best payroll software management system in Kenya or human resource software in Kenya? We have the best payroll solution that caters to all the HR and payroll needs of any business (big or small) in Kenya. Whether it is a small business a multinational company, or a big institution with thousands of employees, we have the best payroll solution for you

We have both regular and casual payroll software. Permanent staff payroll software. Contract worker’s payroll software. Piece rate payroll software.

Our Payroll software in Kenya is a feature-rich payroll software for Kenya, Uganda, and Tanzania. It supports pay slip emailing, KRA Itax, NSSF, and NHIF formatted reports.


Key modules in our HR and payroll processing software

  • Multiple payroll runs
  • Payroll computation and tax computation, statutory computations payroll.
  • Real-time tax calculations
  • Payroll employee management
  • Structure company into departments
  • Direct email for Pay slips and P9A forms.
  • Monthly and weekly payroll, HR and payroll software
  • Monthly NSSF, NHIF & PAYE returns uploading.
  • Define your own earnings and deductions.
  • Handle both Permanent and casual staff

Engsoft HR Payroll management features

  • Generates KRA reports P9, P10, P10A for KRA ITAX portal online returns, Fringe Benefit Tax, Gratuity and Severance, Housing Levy, Central Bureau of Statistics
  • Mass Email KRA P9 Reports to employees.
  • Single click KRA online returns Itax export format for P10 Returns. filing
  • Generates NHIF byproduct reports in required format for NHIF rates and Online Returns
  • Generates NSSF reports in required format for NSSF rates and Self-Service Portal returns
  • Generates Muster Roll report for every month
  • Generates Loan repayment reports for saccos, banks, student loans (HELB) and company loans
  • Generates custom reports for any item (e.g. basic pay, net pay, gross pay, user-defined deductions) for specified time ranges
  • Generate Payroll General Ledger for Journal Entries
  • Multi-Currency payroll processing with editable currency exchange rates
  • Emailing payroll payslips
  • Multiple Employment Types: Permanent Employees and Casual Employees
  • Attendance Management: Overtime, Absenteeism management and hourly calculations as per Kenyan labour laws
  • Integration with the canteen management system.


  • Comprehensive masters to store employee information (e.g. bank, salary grades etc.).
  • Multi-levels grouping for employees (i.e. branch, department, designation, category etc.).
  • Employee wise benefits.
  • Advanced features to set applicable Payment/ deductions, pension, PF, HOSP. Housing allowance, insurance premium, etc.
  • Detailed HR information for analysis and tracking.
  • User defined field (UDF) in employee master

Main Features

  • Fully configurable to suit any organizations policies.
  • Central client/ server architecture.
  • Multi company, Multi-user, Multi-location.
  • Supports all network infrastructures.
  • SQL SERVER database.
  • Handles both regular and casual employees.
  • Easy to use design.
  • Completely parameterized system to suite TAX regulations.
  • Toggle between the months to review / print any historic data.
  • Approved with relevant tax authorities for Kenya, Uganda, Tanzania, Congo, Rwanda, Sudan, Nigeria etc.
  • Seamless integration with Time attendance, Human Resources, and various Accounting ERP systems.
  • Supports full third-party software integration.
  • User Defined Payments/ Deductions.
  • Exports payroll reports to Excel, CSV, and PDF.
  • One step backup and restore.
  • User Defined Statutory Tables for NHIF, monthly/ yearly income tax NSSF etc.

Leave Management

  • Various leaves definition e.g. annual leaves, sick leaves, study leaves, etc.
  • Specify employee wise leave opening balance as on month.
  • Leave application processing & leave encashment handling.
  • Leave details printing on pay slip.

Payment and Deduction

  • Custom payment/deduction. Users can create virtually unlimited payment/deductions as per their needs.
  • Fixed, Rate Based, Piece Rate based, Variable
  • payment & Standard payment.
  • Calculated (formula based).
  • Slab Based (e.g. sales commission, target).
  • Easy to use payment/deduction entry screen for monthly inputs.

Payroll management

  • Maintain Cumulative Balances for pension.
  • Option to specify voluntary NSSF, Pension etc.
  • Maintain details of various benefits e.g. Motor vehicle details etc.
  • One click processes to calculate employee pay slip.
  • Salary revision module to calculate arrears automatically.
  • Revision effective from past or current dates, fixed amount, percentage etc.
  • In built user defined pay slip message for greetings, notices, etc.


  • In built Analysis & Statutory Reports.
  • Monthly Statutory Reports. E.g. NHIF, NSSF, PAYE, etc.
  • Loan/ Saving Reports with Cumulative.
  • Pension / PF/ HOSP Reports with Cumulative.
  • Coinage Analysis for Net Pay/ Advances.
  • Salary / Cheque/ Cash Payment Reports.
  • Payroll Summary Report.
  • Total Company Payroll Report (Full or Department wise).
  • Various User Defined Payments/ Deductions.
  • Negative Salary Report.
  • Year to Date Analysis.
  • Leave Reports (i.e. Leaves Taken, Due Leaves, Leave Encashment History etc.).
  • All Statutory Reports as per Country Specification Regulations.
  • Compatible with Online Submission of Statutory Reports.

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    Our Commitment to service
    Engsoft delivers customized yet cost effective IT solutions, Human Resource Management Solutions (HRMS), Business Solutions and Security Solutions to the Public Sector, Businesses as well as Non-profit Organizations in Kenya and the larger East Africa. Our solution portfolio includes the following:

    Biometric Time Attendance Solutions
    Biometric Access control systems
    CCTV Systems in Kenya and CCTV installations in Kenya
    Payroll Software and payroll management.
    Human resource, HRMS software solutions
    PABX, VOIP Telephony and Telephone installations.
    Call management Solutions, Voice Networks Design, Voice Equipment Supply Services in Kenya, Call center solutions
    Document Management Solution software
    Sacco management software
    Bar/Restaurant Management Software solutions in Kenya
    Hotel Management System for Kenya Market
    Asset tagging, Aluminum asset tags and Fixed Asset Management solutions.
    Quick books
    Point of Sale and Retail Solutions.
    ERP’s- Sage, Tally, Business ERP, School ERP
    Networking, website design. Computer networks and solutions
    Weighbridge software for weighbridges and weigh scales
    Canteen management system
    Visitor management Software Solutions


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