Recruitment & Applicant Tracking Platform software

Built for recruitment agencies and in-house recruiters running high-volume hiring

Recruitment and Applicant Tracking Platform

Engsoft recruitment software is a recruitment and applicant tracking platform built for the people who run hiring day to day: recruitment agencies managing multiple clients, and in-house recruiters and hiring teams managing their own vacancies. The platform covers the full recruitment lifecycle — job posting, candidate sourcing, applicant tracking, interview coordination, Accounting, payroll, and hiring — from one workspace, so recruiters are not switching between job boards, spreadsheets, and email threads to fill a single role.

Engsoft recruitment software is a differentiator for professional recruiters is the combination of an integrated Applicant Tracking System (ATS) with AI-powered candidate matching, which scores and ranks candidates against a vacancy on skills, experience, and education, cutting down manual CV screening. Recruitment agencies get a dedicated portal for managing multiple hiring clients, assigning jobs, submitting candidates, and reporting on placement performance from a single centralized workspace, rather than juggling separate logins or spreadsheets per client.

The platform is accessed through two dashboards: a role-based Employer / Recruiter Dashboard used by administrators, HR managers, recruiters, and hiring managers running their own vacancies, and a Recruitment Agency Dashboard purpose-built for agencies managing hiring on behalf of multiple clients.

Dashboards & User Roles

Engsoft recruitment software is built around two dashboards. The Employer / Recruiter Dashboard is one role-based workspace whose content adapts to the signed-in user’s permission level, rather than being split into separate dashboards per management function. The Recruitment Agency Dashboard is a dedicated workspace for agencies managing multiple hiring clients.

Employer / Recruiter Dashboard (Role-Based)

Used by administrators, HR managers, recruiters, and hiring managers. What each user sees and can act on is determined by their assigned role and permission level.

Administrator View

• Company profile, branch, and team member management
• User roles and permissions across the recruitment team
• Company verification status and organization-wide settings
• Audit logs across the platform

HR Manager / Hiring Manager View

• Full visibility into every open vacancy and its candidate pipeline
• Hiring approval queue for offers and stage advancement
• Recruitment workflow oversight: screening, interview, and offer stages
• Team hiring dashboard with recruiter-level activity and performance
• Reports on job performance, applications, and hiring outcomes

Recruiter View

• Personal candidate pipeline and application tracking for assigned vacancies
• Candidate shortlisting, status management, and rejection handling
• Interview scheduling, invitations, and reminders
• Candidate notes, evaluation, and recruitment history
• AI-matched and recommended candidates for each open role

Recruitment Agency Dashboard

The primary interface for recruitment agencies managing hiring on behalf of multiple clients from one centralized workspace.

• Multi-client management with jobs and candidates organized per client
• Job assignment and vacancy allocation across agency recruiters
• Candidate submission and tracking against each client’s open roles
• Agency-wide candidate pipeline and recruitment workflow oversight
• Consolidated recruitment reports across all managed clients
• Agency team performance and workload distribution

Core Modules & Features

Employer Management

Lets employers and agencies create and manage their organizations within the platform.

• Company registration, profiles, and verification
• Branch management for multi-location employers
• Employer dashboard and team member management
• User roles and permissions

Job Posting Management

Let recruiters create and publish vacancies quickly and manage them through their lifecycle.

• Job posting creation, editing, and publishing, with draft and expiration management
• Featured job listings and multiple job categories
• Skills and qualification requirements, and salary range configuration
• Employment type selection, including remote, hybrid, and on-site roles

 Applicant Tracking System (ATS)

Let recruiters manage candidates through every stage of the recruitment process.

• Candidate pipeline and application tracking
• Candidate status management and defined interview stages
• Shortlisting and rejection management
• Candidate notes, recruitment workflow, and candidate history
• Hiring dashboard across all active recruitment processes

Candidate Management

Manages every applicant’s profile from one platform.

• Candidate profiles, employment history, and education history
• Skills management, certifications, and portfolio links
• Resume storage
• Candidate search and filtering

AI CV Builder

One of Engsoft recruitment software’s flagship features, helping job seekers produce a professional, ATS-ready CV in minutes.

• AI-powered CV generation with professional templates
• CV customization and editing
• Downloadable CVs
• Profile-to-CV conversion
• ATS-friendly formatting

AI Resume Matching

Intelligently connects recruiters and employers with suitable candidates, cutting manual screening time.

• AI candidate matching skills, experience, and education
• Job compatibility scoring
• Recommended candidates and smart filtering per vacancy

 Interview Management

Organizes every interview from one dashboard.

• Interview scheduling, invitations, and reminders
• Interview feedback and candidate evaluation
• Interview history per candidate and per vacancy

Recruitment Workflow

Streamlines every stage of hiring, from first application to signed offer.

• Application review and screening workflow
• Interview workflow and offer management
• Hiring approvals and recruitment tracking

Recruitment Agency Portal

Lets recruitment agencies manage multiple hiring clients from one account.

• Agency profiles and client management
• Candidate submission and job assignment per client
• Candidate tracking across clients
• Recruitment reports and an agency-wide dashboard

Job Seeker Portal

Gives candidates a dedicated workspace to manage their careers and applications.

• Personal profile, resume management, and AI CV creation
• Job search, job recommendations, and saved jobs
• Job applications and application history
• Interview invitations and job alerts

Search & Discovery

Helps recruiters and candidates quickly find what they need.

• Job search and candidate search
• Advanced, skills, industry, experience, and location filtering

Notifications & Alerts

Keeps employers, agencies, and candidates informed throughout the hiring process.

• Job application notifications and interview reminders
• Candidate updates and employer alerts
• Job alerts and recruitment status notifications

Reports & Analytics

Gives recruiters and agencies insight into hiring performance.

• Job performance, application, and hiring reports
• Candidate reports and recruitment analytics
• Agency reports and employer dashboards

Multi-Branch Support

Supports organizations and agencies hiring across different locations.

• Branch recruitment and branch-specific vacancies
• Branch hiring reports and branch recruiters
• Branch-level dashboards

User Roles & Security

Protects recruitment data through role-based access.

• Administrator, HR manager, recruiter, and hiring manager access levels
• Agency access and job seeker accounts
• Permission management and audit logs

Communication Tools

Improves collaboration throughout the hiring process.

• Employer-to-candidate messaging
• Internal recruiter notes and interview communication
• Candidate communication history
• Hiring team collaboration tools

Accounting Module (Payroll, Payments & Invoicing)

Gives recruitment agencies and HR recruiting firms the financial backbone to run placements as billable engagements — invoicing clients for the talent they source, tracking every payment to the shilling, and running payroll for the contractors and temp staff they deploy — all from the same workspace they already use to manage those placements.

Invoicing

• Invoices generated directly from a placement, retainer agreement, or temp/contract engagement, pulling candidate, client, and vacancy data automatically rather than re-entering it
• Separate invoice types for placement fees (one-off), retainers (recurring), and temp/contract staffing (timesheet or hours-based billing)
• Branded invoice templates per agency, with VAT/tax configuration and line items broken out by client, vacancy, and candidate
• Invoice lifecycle tracking across every client: draft ® sent ® viewed ® paid ® overdue ® written off
• Automated reminders and overdue escalation, visible per client from the Agency Dashboard

Payments Tracking

• M-Pesa Daraja API integration for client-side collections:
• STK Push — a hiring client pays a placement or retainer invoice directly from the dashboard via a phone prompt
• C2B (Paybill/Till) — clients pay into the agency’s dedicated business number, auto-reconciled against the right client and invoice
• Card and bank transfer supported as secondary rails for clients who don’t pay via M-Pesa
• Real-time payment callbacks update invoice status automatically the moment a client pays
• Reconciliation dashboard showing matched vs. unmatched payments, filterable by client, with support for invoices settled in partial installments
• Full payment history per client and per invoice, so agency finance teams can answer “has this client paid?” without leaving the platform

Payroll for Placed Talent

• Built for agencies running payroll on behalf of the temp and contract staff they’ve placed with clients — kept separate from any client’s own internal payroll
• Wage configuration per placement (hourly, daily, monthly), varying by client and contract terms, with timesheet capture feeding directly into each pay run
• Kenya statutory deductions handled automatically: PAYE, NHIF/SHIF, NSSF
• Digital payslips generated and stored per candidate, viewable in their Job Seeker Portal profile
• Payroll runs tracked through to payment — whether settled by bank transfer or mobile money — with each payout confirmed and reconciled back against the pay run
• Payroll cost automatically linked to the related client invoice, so an agency can see the margin on a placement at a glance

Financial Reporting Across Clients

• Revenue broken down by client, branch, and recruiter
• Placement fee and commission tracking against recruiter or team targets
• Outstanding invoices and aging, per client
• Payroll cost summaries per client
• M-Pesa transaction history reconciled against both client invoices and payroll runs

Access & Controls

• New Finance/Billing role added to the agency’s role-based permissions, sitting alongside Administrator, Recruiter, and Hiring Manager
• Agency finance teams get one consolidated view across every managed client’s invoices, payments, and payroll, rather than a separate login or spreadsheet per client
• Full audit trail on every invoice, payment, and payroll action, consistent with the platform’s existing audit-log approach

Agency Dashboard addition: a new card set for Finance/Billing users.

Key Benefits

• AI-powered CV Builder helps candidates create professional, ATS-friendly CVs, improving their chances of securing interviews
• An integrated Applicant Tracking System lets employers manage the full recruitment lifecycle — from posting vacancies to onboarding successful candidates — within a single platform
• AI candidate matching scores candidates against a vacancy on skills, qualifications, and experience, reducing manual screening time
• A dedicated Recruitment Agency Portal supports agencies managing multiple clients and recruitment campaigns from one centralized workspace
• Multi-branch recruitment lets organizations manage hiring across multiple branches while maintaining centralized reporting and oversight
• A modern recruitment experience combining job advertising, AI tools, recruitment workflows, analytics, and communication into one platform, reducing reliance on multiple disconnected systems
• Payroll and Accounting: Integrated accounting with M-Pesa-enabled invoicing lets agencies bill every client, track payments to the shilling, and run payroll for placed staff without leaving the platform — closing the loop from candidate placement to final payout, across every client the agency manages